Four portals
Administration, teacher, student and family, each with its own login and its own view of the same information.
ColeManager
School management · Costa Rica
Let admin focus on admin and teachers focus on teaching
The most complete school management software in Costa Rica. From enrollment to census, ColeManager absorbs the paperwork and complies with the MEP format and regulations — with an app so families follow everything in real time.
ColeManager was born from a simple idea: let administration focus on administering, teachers on teaching, and let the system absorb all the paperwork — from enrollment to census.
The journey
End to end, frictionless
1
Enrollment
Sign-up with its receipt and certificates, no lines or paperwork.
2
Teacher control
Attendance, lessons and classroom tracking in one place.
3
Family communication
Notices and live chat between the institution and families.
4
Grades
Grades that reach the student and family instantly.
5
Census & data
All the information ready to generate census and official reports.
All in one system
The modules that run the operation
Enrollment and records
Individual or bulk enrollment, transfers, exclusions, scholarships, per-level requirements and section capacity.
Grades by instrument
Subject components, assessment instruments and periods: averages and report cards come out on their own.
Attendance that notifies
The teacher takes roll and the family finds out: an instant notification plus a daily summary at the hour each school picks.
Certificates and ID cards
Report cards, letters, certifications and QR ID cards, as print-ready PDFs.
Calendar, routes and workshops
Appointments with time slots and several staff members, transport routes, technical tracks and workshop groups.
ColeManager Hogar · iOS and Android
The school in every family's pocket
Grades, attendance, announcements and behaviour reports, with a phone notification when something happens. An absence justification is sent with a photo of the document from the app itself.
Grades
Attendance
Announcements
Behaviour reports
Photo justifications
Live chat
Push notifications
Why this one
What makes it different
One database per school
One school's data never shares a table with another's. That is an architecture decision, not a promise.
Digital signature without handing over the PIN
With the local signer, the certificate and the PIN never leave the signer's computer: only the signed, verifiable PDF comes back.
No retyping what already exists
Civil registry lookup to fill in student data, Excel import, and grade export to SEA.
Who it's for
A tool for every role
Administration
Let them focus on administering. ColeManager complies with MEP format and regulations and absorbs the paperwork.
Teachers
Let them focus on teaching. Grades, attendance and communication with no red tape.
Families
They follow attendance, grades, ID and justifications from the app, and chat live with the institution.
Every improvement came from meetings with parents, boards, teachers and admin staff.
Everyone chipped in — and they still do. ColeManager keeps growing.
Frequently asked
What people ask us most
Yes. ColeManager Hogar pushes a notification when an attendance event is recorded, and each school also sets an hour for the daily summary. The same channel carries announcements, behaviour reports, chat messages and the notice when an absence justification is resolved.
Yes, with the camera: they attach a photo of the document from the app and get a notice when the justification is resolved.
The Hogar app (iOS and Android) is for families. Administration and teachers work in the web system, which also runs in a phone browser.
Yes. Each school runs on its own separate database, so one school's data never mixes with another's.
Yes. Signing happens with the smart card on the signer's own computer; the PIN and the private key never reach the system. The signed PDF comes back and ColeManager validates it before storing it.
Yes. Enrollment, guardians and grades can be imported from a spreadsheet, and almost any report exports to Excel or PDF.
Backups are stored off the server, in cloud storage, automatically.
Yes. There is an action log with attachments and a record of every sign-in, per portal.
Want ColeManager at your school?
Ongoing WhatsApp support, training and video tutorials included. We'll show your institution running on ColeManager.